Clerk G3 - TA (Quito)
UNHCR
Quito, Ecuador
hace 4 días

Duties and Qualifications

Clerk

Organizational Setting and Work Relationships

The Clerk provides clerical and administrative assistance to the immediate supervisor and / or the Office as a whole. The incumbent is normally supervised by an Officer or Associate.

S / he receives regular guidance and instructions from the supervisor on procedural aspects of the work. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR s core values of professionalism, integrity and respect for diversity.

Duties

  • Provide general clerical support to the work unit and, if required, visiting staff members.
  • Maintain the records in the work unit, create files for correspondence, reports, including confidential files.
  • Manage conference room booking and ensure that the facilities are well arranged and prepared with adequate supply to cover number of intended guests.
  • Maintain a proper record and inventory of stationary items in the work unit and ensure a well-stocked office.
  • Sort and prioritize incoming correspondence, reports, etc. and direct to other responsible staff members where necessary.
  • Arrange and forward records for archiving and maintain records of files sent for archiving.
  • Maintain calendar of appointments and schedules of meetings and travel for the supervisor, perform such clerical tasks as the completion of travel authorization requests, stationery request forms, etc.
  • May be required to prepare drivers work schedule and maintain shift system.
  • May be required to organize and maintain mail delivery (Pouch) and tracking system between offices.
  • Perform other related duties as required.
  • Minimum Qualifications

    Education & Professional Work Experience

    Years of Experience / Degree Level

    G3- 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher

    Field(s) of Education

    n / a

    Field(s) of Education marked with an asterisk* are essential)

    Certificates and / or Licenses

    n / a

    Certificates and Licenses marked with an asterisk* are essential)

    Relevant Job Experience

    Functional Skills

  • IT-Computer Literacy;
  • AD-Administration;
  • AD-UNHCR Administrative / Secretarial procedures

    Functional Skills marked with an asterisk* are essential)

    Language Requirements

    For International Professional and Field Service jobs : Knowledge of English and UN working language of the duty station if not English.

    For National Professional jobs : Knowledge of English and UN working language of the duty station if not English and local language.

    For General Service jobs : Knowledge of English and / or UN working language of the duty station if not English.

    All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties.

    This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

    As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

    This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and / or desirable qualifications relating to the specific operation and / or position.

    Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

    Position Competencies Core Competencies

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation
  • Managerial Competencies

  • Not applicable
  • Cross-Functional Competencies

  • Planning and Organizing Language Requirements A)English is desirable. Additional Information B)Shortlisted candidates will sit a technical test.
  • C) Contract until 31 December 2021 (possible extension for 2022 depending on performance and budget)

    D)If you wish to be considered for this vacancy, please submit your application according the following instructions :

  • External candidates (candidates who do NOT have access to the MSRP system), please submit your application through UNHCR's official site for applications :
  • www.unhcr.org - Careers Vacancies Ecuador Clerk G3 TA Quito

    In case you face technical problems, please enter with a different browser).

  • Candidates with access to the MSRP system, please submit your application through :
  • MSRP Self-Service Recruiting Careers Ecuador Clerk G3 TA Quito

    1.For any technical issues encountered during the online application, please contact the Global Service Desk (hqussd unhcr.

    org) prior to the deadline to allow enough time to resolve issues.

    2.For any questions about the selection process, please contact Human Resources (parreno unhcr.org).

    CVs WILL NOT BE ACCEPTED BY EMAIL. ONLY THOSE APPLICATIONS SENT BY THE SYSTEM WILL BE CONSIDERED

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