Team Assistant.
The World Bank
Quito,Ecuador
hace 1 día

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges.

The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development.

With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

For more information, visit

Latin America and the Caribbean Region (LCR)

The World Bank Group serves 30 client countries in the Latin America and theCaribbean Region (LCR). Clients range from large rapidly growing sophisticatedmiddle-income countries to IDA countries to small Caribbean states to onefragile state.

Despite immense resources and dynamic societies, deepinequalities persist in most LCR countries, with nearly a quarter of theRegion's people living in poverty.

  • Over the past few years, work has focused onthe response to the COVID-19 crisis. The focus now is on post-pandemic recoveryin a four-pillar strategy : Create the conditions for firms to boostproductivity and job creation;
  • Begin to tackle the mounting debt levels byincreasing spending efficiency and raising revenues (where they are low);Manage / contain inflation without jeopardizing the economic recovery;
  • Set acourse towards a greener development to ensure the post pandemic trajectory isalso sustainable. The region will continue to support progress on structural reformsand invest in inclusion, gender equality, productive jobs and climateresilience.

    In FY22, the region delivered $10.5 billion in financing for clientcountries ($9.4 billion from IBRD, $1 billion from IDA and $144 million fromtrust funds) and an impressive amount of ASA and engagements with countries.

    For more information on the Latin America and the Caribbean Region(LCR) :

    COUNTRY UNIT CONTEXT

    TheLC6 Country Management Unit (CMU) is responsible for Bank operations inBolivia, Chile, Ecuador and Peru, managed from the Lima Hub, where the CountryDirector (CD), the Operations Manager (OM) and Program Leaders (PL) are based.

    TheLC6 CMU includes an Anchor Office at Headquarters, and Country Offices inQuito, La Paz, and Santiago. By the end-FY22, LC6 portfolio will include $7.

    5bwith a steady increase in size of investment projects and 37 advisory servicesand analytics (ASA).

    The Bank’s program inEcuador included analytical work in strategic sectors and 8 IPFs for US$958m in2017. As a result of a positive reengagement, the 2019-2023 Country PartnershipFramework (CPF) with Ecuador was approved, after more than a decade.

    Since, the portfolio has significantly increased : 4 new operationsin new areas of engagement (for US$820m) and 4 DPL operations (for US$2.

    2B)have been delivered. Similarly, the Quito Office increased its footprint duringthe same period and hosts today about 23 Bank staff and consultants

    ROLE & RESPONSIBILITIES

    The selected candidate will be assigned to provide administrative support to the Country Office (CO) team members and visiting missions, as well as for tasks associated to the Unit’s overall work program for which ad-hoc support may be needed from time to time.

    The incumbent will report to the Resident Representative (RR) and will also coordinate the day-to-day work with the Executive Assistant (EA).

    The Team Assistant (TA)’s duties will include but are not limited to :

  • Carrying out the full range of office support work, including managing processes and monitoring schedules related to the team’s / unit’s products and tasks.
  • Drafting routine correspondence and proofreads materials using proper grammar, punctuation, and style.
  • Assisting with the preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, meetings, missions, etc.
  • liaising with Resource Management team for compliance with Bank policies.

  • Incorporating agreed comments into documents, making full use of shared drives and software capabilities.
  • Coordinating schedules taking priorities into account, monitoring changes, and communicating the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.
  • Working with the CO team monitoring project performance.
  • Filing correspondence in WBDocs / Sharepoint site.
  • Collecting and inputting project related data provided by Task Team Leaders (TTLs) into the Bank’s Operations Portal.
  • Tracking assigned tasks / project steps / timetables, coordinating with relevant staff and providing assistance and / or information on project-related matters.
  • Maintaining current distribution lists, phone / address lists of project / products contacts, and distributing documents for the team.
  • Maintaining up-to-date work unit project and other files (both paper and electronic).
  • Assisting team or work unit by translating / drafting a variety of routine documents, applying effective proofreading and grammar skills in English / Spanish.
  • Providing assistance in arranging activities such as reserving meeting rooms, arranging catering service, AV equipment, video and teleconferencing coordination, etc.
  • Assisting with mission’s travel arrangements, (TRs, flight & hotel booking transportation).
  • Providing back-up support to A2D Staff in the Quito Office during absences or peak periods as needed.
  • Undertaking ad-hoc duties that may be assigned by the Executive Assistant (EA).
  • Selection Criteria

  • Minimum Education / Experience : High school diploma with 3 years of experience, or equivalent combination of education and experience.
  • Demonstrates knowledge and experience working with Microsoft office applications (Excel, PowerPoint, Word, etc.). Has ability to maintain up-to-date knowledge and skills as technology and workflow change.
  • Proven ability to help organize data and information retrieval systems.
  • Fluent English and Spanish skills (verbal and written).
  • The selected candidate may be required to work flexible hours.
  • Effective time management and excellent organizational skills.
  • Ability to produce high-quality work within timeframe.
  • Committed, self-motivated teammate with good inter-personal skills, and ability to work effectively in a multi-cultural environment.
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